Stop a single unauthorised OID use blocking your entire project consortium

Join leading universities in optimising Organisational Identification Code (OID)  Management 

The challenge: Managing organisational caps in Erasmus+ 

Under current Erasmus+ rules, organisations such as universities are limited in how many applications they can lead, or partner in. If any one partner in a consortium has reached its organisational cap, the Erasmus+ platform will block the entire application from being lodged. At that point, the damage is done - causing serious disruption for all partners and reputational damage for the defaulting organisation.Unauthorised applications using your OID are the major cause for this.

The solution: Eursearch Toolkit ©

Developed by European Search Associates Ltd. - an Irish SME specialising in European projects for university clients - the Eursearch Toolkit provides an orderly, strategic approach to managing your OID.

The Erasmus+ Programme Guide is lengthy and complex. Our Toolkit consolidates over 70 capping rules and automates their interpretation, giving you a real-time, advance warning system.

With it you can:

  • Control and authorise who can use your OID
  • Avoid blocked and failed submissions
  • Prioritise your strongest, most strategic projects for approval

    Erasmus+ OID Governance Toolkit 

    Built in Ireland, for any university in Europe.

    The Eursearch Toolkit © is the only management system in the EU designed specifically for Erasmus+ OID governance, oversight, audit and data collection for KA1 and KA2 applications.

    Secure by design. Your data stays yours.
    The Toolkit is a desktop application for the administrator. There is no installation on university servers and no data transfer to us. All data remains on your own systems, under your full control and GDPR compliant. Mobile access is possible depending on your own local storage arrangements.

    For staff: simple, guided, compliant.
    Staff use a separate, intuitive system to submit their partnership plans and project ideas. The system guides them toward cap compliance as they enter data, and builds awareness of the risks of unauthorised OID use.

    For the Research / EU Projects Office: clarity and control.
    All submissions are securely gathered in one place to support rational, strategic decisions. The Toolkit is also a powerful training resource - use sample applications and "What if?" scenarios to explore complex capping rules, test different call themes, and avoid exceeding ceilings.

    Always up to date.
    The Toolkit is renewed annually to reflect changes in the Erasmus+ Programme Guide.

    Licensing: Annual licence runs 1st October to 30th September.

    Ten Reasons to Use the Eursearch Toolkit ©

    1. A single point of control for Erasmus+ OID caps.
    2. Early visibility: Capture staff application plans at the idea stage, not the week before deadline
    3. Partner oversight: See who your staff plan to work with - before you commit.
    4. Strategic alignment: Prioritise key partners, like your European University Alliance.
    5. Research alignment: Check every proposal against your University's Research Agenda.
    6. Learn from history: Track resubmissions, previous scores and planned improvements.
    7. Stay in control: Approve, or refuse any planned use of your OID.
    8. Full audit trail: All data captured in a Governance Table, exportable as CSV.
    9. Follow up on outcomes: Record submission receipts, approvals, refusals   
    10. Maximise success: Select your best, most strategic projects to go forward